Effective Date: 10th January 2026
The African Institute for Artificial Intelligence (“AI-4AI”, “we”, “us”, or “our”) is committed to protecting the privacy and personal data of individuals who interact with our website, programmes, events, and services. This Privacy Notice explains how we collect, use, disclose, store, and protect personal data in accordance with the Ghana Data Protection Act, 2012 (Act 843).
By accessing or using our services, you acknowledge that you have read and understood this Privacy Notice.
Who We Are
AI-4AI is a non-governmental, non-profit, pan-African institute established to advance artificial intelligence literacy, governance, research, and community capacity across Africa through education, policy engagement, and ethical innovation.
For the purposes of data protection laws, AI-4AI acts as a Data Controller in respect of personal data collected through its platforms and programmes.
Scope of This Privacy Notice
This Privacy Notice applies to personal data collected through:
- Our website and digital platforms;
- Registration for programmes, events, workshops, conferences, and mentorships;
- Applications, surveys, assessments, and feedback forms;
- Communications with AI-4AI (email, forms, or official channels);
- Media and documentation from AI-4AI activities.
Personal Data We Collect
We may collect and process the following categories of personal data:
3.1 Identification and Contact Information
- Full name
- Email address
- Phone number
- Institutional or organisational affiliation
- Country and city of residence
3.2 Programme and Educational Information
- Educational background or professional role
- Programme applications and participation records
- Assessment results and learning feedback
3.3 Media and Communications Data
- Photographs, audio, or video recordings from events (with notice)
- Correspondence and communications with AI-4AI
3.4 Technical and Usage Data
- IP address
- Browser type
- Website usage data and analytics
Lawful Basis for Processing
AI-4AI processes personal data lawfully, fairly, and transparently based on one or more of the following lawful grounds under the Ghana Data Protection Act:
- Consent of the data subject;
- Performance of a task in the public interest or in furtherance of our non-profit mission;
- Performance of a contract or programme obligation;
- Compliance with legal or regulatory obligations.
Purpose of Data Processing
We collect and use personal data for purposes including:
- Programme registration, delivery, and administration;
- Communication with participants, partners, and stakeholders;
- Monitoring, evaluation, learning, and impact reporting;
- Research, policy development, and advocacy (often in aggregated or anonymised form);
- Improving our services, content, and user experience;
- Compliance with legal, regulatory, and donor requirements.
Data Sharing and Disclosure
AI-4AI does not sell or trade personal data.
We may share personal data only where necessary with:
- Trusted partners, facilitators, or collaborators involved in programme delivery;
- Service providers (e.g., hosting, communications, data management) under confidentiality obligations;
- Regulatory or public authorities where required by law.
Where personal data is transferred outside Ghana, appropriate safeguards will be applied to ensure adequate protection.
Data Retention
Personal data is retained only for as long as is necessary to fulfil the purposes for which it was collected, including legal, administrative, research, and reporting requirements. When no longer required, data is securely deleted or anonymised.
Data Security
AI-4AI implements reasonable technical and organisational measures to protect personal data against loss, unauthorised access, alteration, disclosure, or destruction. Access to personal data is limited to authorised personnel and partners with a legitimate need to know.
Rights of Data Subjects
Under the Ghana Data Protection Act, you have the right to:
- Request access to your personal data;
- Request correction of inaccurate or incomplete data;
- Request deletion of personal data where applicable;
- Object to or restrict certain processing activities;
- Withdraw consent at any time where processing is based on consent.
Requests may be made using the contact details provided below. AI-4AI will respond in accordance with applicable legal timelines.
Use of Cookies and Analytics
Our website may use cookies or similar technologies to enhance functionality and analyse usage. You may manage or disable cookies through your browser settings, though this may affect certain features of the website.
Changes to This Privacy Notice
AI-4AI reserves the right to update this Privacy Notice from time to time. Any changes will be posted on our website with an updated effective date. Continued use of our services constitutes acceptance of the revised notice.
Contact Information
For questions, concerns, or requests relating to this Privacy Notice or your personal data, please contact:
African Institute for Artificial Intelligence (AI-4AI)
Email: legal@ai-4ai.org
Website: ai-4ai.org